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'Address
Book Group'
Here is how to create a Group
within your address book:
Open up your Address book and click on, from the File menu,
New Group. A new group will appear under the Group list on
your left called Group Name. From the Edit menu click on Re
name Group and give it a name you want. The name you type
must have no spaces, if you want a space type _. So a group
name of My Friends, you would type as My_Friends.
To add to this group, click on the group "All", then just
drag from this group to your new made group.
See:
Email
Blind Group.
'Address
Book Pictures'
To place pictures in your address book you first must create
pictures for insertion. The picture can be in JPEG, GIF,
TIFF, PNG, or PDF format. For best results, choose a picture
that is 64 x 64 pixels in size. Use a graphics editing
program, such as AppleWorks or iPhoto, to resize or crop the
image to the suggested size. A picture not of these sizes
will be resized by your address book. Once you have created
your pictures, open up your address book and click on where
you see the picture will go and scroll through to where you
have your pictures stored. Just double click on the picture
to insert. You can also if you wish just drag the picture
into the picture frame.
See
also Email
with picture.
'Address
Book Remove Picture'
If you want to remove a picture from your address book. Open
up the address book card of the person you want to remove
the picture from. Now go to the menu Card and select Clear
Custom Image.
'AppleWorks'
You want to send an attachment to a Windows user but they
can not read an AppleWorks document. What do you do?? You
can either copy and paste into a Word document, save as a
Word document, or as I prefer, you can send as a .PDF
document.
To create a .PDF document from AppleWorks, with your
document open, go to print from the File menu and click on
to save as .PDF. It is that simple.
Doing it this way will protect you from sending a Microsoft
virus to your Windows friends.
'CD
Ejecting'
If you want an Eject icon in your Menu
Bar:
Go to Hard Drive/System Folder/Library/Core Services/Menu
Extras. Now double click on Eject.menu and you'll see an
Eject icon appear in your Menu Bar.
I find this handy when you can't find the CD to eject or the
trash can to place it in.
You can of course use the top right hand key on your
keyboard to eject a CD.
If you want to get rid of the icon in the menu bar, just
hold down the Command Key and drag it off the toolbar.
'Command
Key'
If you want to select various
files from a folder for any reason, hold down your Command
key and you will highlight all the files you have chosen.
You can then move them all at the same
time.
'Control
Key'
Before you click on a file or
folder hold down your Control key to get a menu of various
shortcut
options.
'Desktop
Pictures'
To have a picture on your
desktop, open up your system preferences and click on
Desktop.
If you are like me you will have a folder with all your
photos in. In the preferences click on to find your
collection of pictures folder. You will now have all your
pictures from that folder showing. Just click on the one you
want on your desktop and it will show in the top panel. At
the bottom of this panel you can select to have a picture
change at any given time.
'Digital
Camera Transfers'
Image Capture
If you click on your Go menu
and then Applications, you will find in here Image
Capture.
In here you can set what folder you want to upload your
photos to and what if any application you want to use for
viewing and editing your photos with. Once you have your
camera connected you can then click on to upload all photos
or any individual photos. You will have a screen with all
your photos showing what you have on your camera. In your
Image Capture programme you can in your preferences set it
to either remove the photos from your camera as they are
uploaded or to leave them there.
I have set mine to upload to my Digital upload folder, which
I have created within my system 9 partition and
iphoto
to edit them with. Before I import them into iphoto I find
it best to change the name of the files to what you want
them called. Once uploaded I open up iphoto and then import
from my Digital upload folder into iphoto. To select more
than one photo to import hold down your command key while
selecting. Once this is done you can either delete off from
your Digital upload folder ready for your next upload, or
save them to another folder to keep the
originals.
'Dock'
The docs is probably one of
the first things you should set up before you do much else.
I see so many of you with everything on the dock and a mile
long. I did this to start with, but then found this very
hard to catch the programme I wanted before it flashed
by.
To set up
your
dock:
Open your system preferences.
You will probable find this either on your dock already, or
if not you can open it from your Apple menu and once open
click on dock. In here you can set various things such as
where you want the dock to be and whether visible or not. I
have mine set as invisible, with no magnification and at the
bottom of my screen. Have a play in here to suit your
preference.
Here is how
I set up my
dock:
I first created a new folder
on my desktop and called it Applications on Dock. Within
this folder I created other folders, such as Games,
programmes, Internet, Personal and so on. This is the same
as my tip with system 9 called Desktop.
To place an
alias into these
folders:
Go to your Go menu and choose
the application you want in your dock and drag it to the
folder you have created that you want it in. Before you drop
it in the folder, hold down your Option and Command key.
This will make an alias of the application. You can drag
into these folders application from your system 9 partition
also if you have your hard drive partitioned. Don't forget
to put aliases only in these folders.
To Place
onto your
Dock:
Just drag the complete folder
you have created called Applications on dock down onto the
right hand side of your dock, next to and to the left of the
trash can. The folder still on your desktop, now drag and
place in your Users folder + Documents.
Open your
Dock:
Anything to the left of your
new folder you can drag to the desktop and it will vanish.
To open an application now from your new made folder on your
dock, hold down your Control, Option, or Command key and
click on your folder. You can also just hold your mouse down
on the folder for it to open. This will bring up a menu of
what you have in that folder. The type of folder depends on
the key you held down while clicking. Just click on the
application you want to open and it will be placed on the
left of your dock.
It is handy to keep some items permanently on the dock and
to do this with the application active, hold down your
Control key while you click on an application in your dock
and choose to Keep in Dock. Or once again just hold your
mouse down over the application.
'Drag'
When dragging a file or folder
to another place keep an eye on whether what you are
dragging has an arrow up, a + or nothing showing. An arrow
up will create an alias, a + will create a duplicate and if
nothing showing will just move the file to another location.
To change to what you want depends on the circumstances, but
try using the Option and Command keys, either or, or both.
Try it and
see.
'Email
Activity'
Using your
Mail Application.
I find it frustrating when an email is being downloaded and
it just keeps churning away.
You can see what is going on and how much is left to
download if you go to your Mail menu and click on Window and
then Activity Viewer. You can place this at the top of your
screen to keep an account of what is going on. Or just click
on the keys Command + 0 when required to show or hide the
activity.
'Email
at Your
Server'
Using your
Mail Application.
If you want to change how long your server holds onto your
email before they delete them, go to your Mail preferences
and click on Accounts and then Edit. Now click on Advanced
and in here you can nominate how long your server holds onto
your email after you have downloaded them to your
computer.
'Email
Blind Group'
Using your
Mail Application.
To send to a group so their addresses are not seen, go to
your preferences of Mail and click on Composing. In here
remove the tick against "When sending to a group show all
member addresses". Now to send click on Compose and then
click on your address book in the menu bar and choose the
group you want to send to and then click on "To". Close down
the address book and you will see you have addressed your
email to the group name.
See:
Address
Book Group.
'Email
Group'
If you want to send to a group
of people, first you must create a Group in your address
book.
See:
Address
Book Group.
'Email
Picture Sending'
Using your
Mail Application.
If you want to have your picture showing on any emails you
send, both you and the receiver has to be using the system
10 Mail application, together with the application named
MailPictures. See my tip: Email
with Picture.
Send your picture to your web site and place it in a folder
called mailpicture. The name of your picture must be of your
email address without any extensions.
Open up your mail application and click on the preferences.
Now click on the Mail Pictures button. In here tick to
Enable Mail Pictures and below this scroll to, My Own Web
Server. Below this where it says Base URL type in your full
web address where the folder containing your picture
resides. Your web address would look something like this:
http://www.my server.co.nz/my_home_page/mailpicture/. Below
this where it asks for the name of your picture just type in
your email address. Now go to Advanced and place a tick in
to Show Options in Compose Window. You can come back to this
window to add anything else later. Now go back to Basic and
connect to the internet and then click on to Check. Another
panel will come up to check your URL, click on check again
and wait a few moments while a search is made for your
picture. If you have everything set up correctly your
picture will show in the panel provided and you can just
click on Done. If you do not get a picture showing then try,
try, try again from the beginning. You will notice that when
you go to compose an email now, your compose window would
have changed, allowing you to either send or not send a
picture with your email.
'Email
Text Too Small'
If you have problems with email that you have received being
in too smaller text, try this:
Hold down your Command / Shift / + keys.
To reduce the size use the Command / - keys.
See
also: Magnify.
'Email
With Picture'
Using your
Mail Application
I find it very handy to have a picture showing in the header
of each email that you receive of the person sending you the
email. This can be handy instead of in some cases just
seeing an email address and name from someone you do not
recognize. To do this you first must insert a picture into
your address book of all your contacts. The picture does not
have to be of the person, but a picture that you can
recognize to belong to that person or group.
Now to have the picture you have inserted into your address
book showing on incoming email, you have to install a little
application called MailPictures which you can download free
from: http://www.nikwest.de/Software/
Be careful to download the application to suit your version
of system 10. Once you have downloaded the application, open
up the folder and click on to install. This will place a
folder called Bundles in your Mail folder, in your user name
Library. It is a good idea once you have installed to
restart your computer.
Note:
I have found that not all emails will come through with a
picture showing, although you have placed a picture in your
address book.
None of your pictures at this stage will be forwarded with
any emails that you send. To have your picture included with
emails that you send your computer has to be programmed to
do this.
See:
Email
Picture Sending.
If someone has this facility on their computer their picture
will over ride any picture that you may had placed in your
address book.
See
Address
Book Pictures. and
also Email
Picture Sending.
'Faxes'
Sending
To send a fax
In your address book have the fax number listed against
those with faxes. Type your fax and save in a folder called
Faxes in your Home folder. Youwill find this Home folder
under the Go menu. Click on print in your file menu, then
click on fax. Your machine will dial up the fax number and
place a modem icon in your dock. By clicking on this modem
icon you can see the progress of your fax. When your fax has
been sent the modem icon will get removed from your dock and
your phone will be disconnected.
'Folders'
When you click on a folder to
open it, you can have the previous stay open or close. Go to
the Finder menu and then Preferences. In here you can adjust
various things including whether to have your folders stay
open or not. If you tick Always open folders in new window,
then your folders will stay
open.
'Force
Quitting'
At some stage you may need to force Quit a programme. Maybe
it is behaving badly or frozen up. To force quit hold down
your Command - Option - ESC keys. This will bring up a menu
asking you what application you want to force quit. Just
select the application you want to quit and click on the
force quit
button.
'Grab'
You will find Grab in your
Utilities folder within your Applications folder.
If you want to take a snapshot of part of your screen. From
the menu bar choose Capture and then Selection. Now just
scroll over what you want in the picture. The saved picture
will be in the format of tiff.
To change the format, open up Preview and from the file menu
open up the saved Grab picture. Now from the File menu
again, choose Export and change to the format to what you
require.
Other features are also available in Grab.
'iphoto'
With iphoto you can create
albums for particular type photos. Just drag the photo you
want into the album from the photo library. Any photos in an
album is an alias of those in the library. Any changes you
make will change the original in the library.
Although the originals are kept deep down in the bowls of
you computer, I find it is a good idea to keep all original
photos in another folder some where for easy
access.
To create
an album:
From the File menu click
on to make an album and give it a name.
Photos within your library you can create a title for the
photo. Select the photo and to the left where it says Title,
just change it to the name you want the picture
called.
To import
photos:
from your Digital upload
folder or any where else to place in your library: From the
File menu just click on Import and select where your photo
is. You can not select to Import from the bottom Import
button. This is used only for importing from your
camera.
All photos in your library have two names, a file name and a
title
name.
To change
the title
name:
Select title to the left of
the screen and
change.
To change
the file
name:
It is easiest to give the file
a name before you import into iphoto. If already in iphoto,
to change it's file name just drag to your desktop, change
it's name and then drag back into iphoto. You will have to
delete off the
original.
See:
Digital
Camera Transfers
'iphoto
Movies'
To create a
quicktime movie using iphoto
Create an album that contains
all the photos you want in the movie. Click on one of the
photos and then from the Edit menu click on to select all.
Now at the bottom left you will see a thing called Slide
Show. Click on it and a panel will come up where you can
choose the options you want. In here if you select Music you
can choose from a couple of supplied pieces of music. If you
have itunes version 3 or higher installed on your computer,
then you can choose from any music you have in your itunes
library. Where is says Sample music, click the arrow and
then click on itunes library. If you are only running itunes
2 then click
here to get version 4.
Once you have set all your preferences in this panel click
on to play slide show. Just click on the screen to stop the
slide show and if happy with your creation, from the File
menu click on Export. In the panel that you now see select
where you want to save the movie, the length of time you
want each picture frame showing, the colour you want the
background and whether you want the music or not that you
have selected to play.
'iTunes
Moving Music'
If anyone is interested in shifting their iTunes music to
another partition to save some room on their system 10
partition, here is how I did it.
First create a folder on your 9 partition side and give it a
name of say iTunes.
Now open iTunes and go to the preferences and click on
Advanced. In here click on Change and scroll through to find
the folder you created in your 9 partition named iTunes.
From now on all music you add to your library will go into
this new folder in your 9 partition.
The music you already have on your 10 side will stay where
it is.
You have two options of how to shift your existing music to
your new folder if you find it necessary to do so.
Firstly,
you can delete off all your tunes and then re-add the tunes
to iTunes.
Secondly,
you can open up both folders of iTunes and transfer across
from 10 to 9 partition. Don't forget to trash the tunes from
your 10 side. Now when you open iTunes and try to play tunes
that you have transferred across you will get the notice
that the tune can not be found and you will be asked to
locate it. Just scroll though to your new made iTunes folder
to find it.
You will find that your iphoto will be able to play music
from your 9 partition now when you create a slide show.
'Magnify'
To Magnify your screen, go to your
system preferences and open up Universal Access. Click on
Seeing. In here where it says turn on zoom, click on it and
it will change to, Turn off Zoom.
Now to zoom your screen hold down Command / Option / +.
To reduce the zoom hold down Command / Option / -.
See
also: Email
Text Too Small.
'Menu
Bar'
In your menu bar you may have
put your clock, sound, Screen Resolution and Internet
Connect. When opening applications that also have a number
of menu's, such as your browser. You may loose one of those
you have placed there through lack of room. Did you know you
can sort their order which they appear by holding down your
Command key and shifting further to the left or right. I
find this handy to have my Internet icon far to the right so
I can always see if I am on line or not.
'Picture
Viewer'
You may have a number of
photos which you have saved using different applications.
When you click on them to open them, it will first open the
Application that created them. To have them open in an
Application of your preference: Click once on their icon and
go to, under your File menu, Get Info. In here you can
choose to have them open using an Application of your
choice.
'Quick
Image'
I find this is a brilliant
little application for putting a picture image on your
icons. With the application Preview there are no pictures on
the icons, but with this application you can have a picture
showing on your icons. You can select all your Preview icons
and then have Quick Image place a picture on all of them
with just a click of your mouse. If you are like me and try
only running system 10 and then when you click on a photo
that was created with a system 9 application you open up
your system 9. With the use of Quick Image you can view and
edit your photos within system 10 and without opening any
other application. You can download Quick Image from
http://www.versiontracker.com/dyn/moreinfo/macosx/19253
'Quitting
an Application'
Hold down your Command key and click on your Tab key, this
will open your dock. Each time you click on your Tab key,
while holding down your Command key each application you
have open will highlight. To quit an open application, while
the application is highlighted in the dock, instead of
clicking the Tab key hit the Q key. The programme will
quit.
Command Tab is handy to see what you have open in the dock
also.
If you want to make active an open application in the dock.
Instead of hitting Q to quit, just release the Command key
when the application you want is highlighted.
'Saving'
When saving: as in system 9
always save to one folder only. If you have two partitions,
one for system 9, this will probably be the larger of your
partitions, then this is where you should save
to.
Saving to
system 9
partition:
On your system 9 side you will
already have a folder that is put aside for all your
documents and files you have saved. Mine is called Personal.
Just make an alias of this complete folder and place in your
system 10 Users Documents folder. Now from system 10 if you
want to save just click on your Documents folder in the save
box and open up your folder you have placed there and save.
I find this is quicker than scrolling through all your
folders in system 9 to find the folder that holds all your
saved files. Saving to your larger system 9 partition will
also keep free space in your system 10
partition.
'Scroll
Arrows'
To adjust whether you want your
scroll arrows both at the bottom, or one at the top and one
at the bottom.
Go to your apple menu + System Preferences and then General.
Place a tick on your preference.
'Show
Info'
Depending on the System version you are using, this may be
shown as Get Info. You will find this in your File menu.
Shortcut to Show info is Command I.
In here you can find the size of the file, when it was
created and modified. The application it is and others.
Check it
out.
'Snap
Shot'
If you want to take a snap shot of part of your screen use
the Utilities application called Grab.
See:
Grab.
'Startup'
When you start up I find it
best to start up both systems. To do this. Go to your system
preferences and open up Classic. In here highlight system 9
and put a tick in the Start up Classic on Login box. To
start up from system 9 only, hold down your Option key while
starting.
'Shutdown'
If you want to close system 9 while
system 10 is also running, go to your system preferences and
choose Classic. In here you can either shut down system 9 or
restart it. In here it will also show if system 9 is running
or not.
'Tool
Bar'
To customize your tool bar, open up
one of your folders and then go to View - Customize Tool
Bar.
In here just drag to or from the tool bar the selection you
require.
'Trash
It'
Sometimes you may have an application you wish to trash but
you get the notice that it is locked and can not be trashed.
Even though you have clicked on the item and gone to get
info you still can not unlock it. I have found that if you
transfer the item to your system 9 desktop folder and then
restart system 9 only, you can then open up the folder and
from the get info unlock the application and then trash.
'View
Options'
You will find this in your view menu.
Shortcut to view options is Command + J
In here you can change the icon size plus other
features.
Check it
out.
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